Privacy Policy

This Privacy Policy is issued on behalf of the IDS Hub, LLC so when We refer to “We”, “Us” or “Our” in this Privacy Policy, we are referring to IDS Hub, LLC responsible for processing your data.

We respect your privacy and are committed to protecting your personal data. This Privacy Policy will inform you as to how We look after your personal data when you visit Our website at http://ids-hub.com (the “Site”), regardless of where you visit it from, and tell you about your privacy rights and how the law protects you.

1 IMPORTANT INFORMATION AND WHO WE ARE.  

1.1 Purpose of this privacy policy.

(a) This Privacy Policy aims to give you information on how We collect and process your personal data through your use of the Site, including any data you may provide through the Site when you:

  1. register with Us;
  2. register for any of Our events;
  3. fill out Our online contact form;
  4. correspond with Us;
  5. sign up to Our newsletter;
  6. purchase a product or service; and
  7. or take part in a competition.

(b) It is important that you read this Privacy Policy together with any other privacy notice or fair processing notice We may provide on specific occasions when We are collecting or processing personal data about you so that you are fully aware of how and why We are using your data. This Privacy Policy supplements the other notices and is not intended to override them.

1.2 Controller.

(a) IDS Hub, LLC is the controller and responsible for the Site.

(b) We have appointed a data protection officer (the “DPO”) who is responsible for overseeing questions in relation to this Privacy Policy. If you have any questions about this Privacy Policy, including any requests to exercise your legal rights, please contact the DPO using the following details:

Full name of legal entity:

IDS Hub, LLC

Name or title of DPO:

Marketing Manager

Email address:

ids@ids-hub.com

(c) You have the right to make a complaint at any time to the Information Commissioner’s Office or to any equivalent body in the relevant jurisdiction (collectively, the “ICO”). We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact Us in the first instance.

1.3 Changes to the privacy notice and your duty to inform us of changes.

(a) This Privacy Policy sets out most of your rights under the laws.

(b) It is important that the personal data We hold about you is accurate and current. Please keep Us informed if your personal data changes during your relationship with Us.

1.4 Third-party links.
The Site may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third-parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave the Site, We encourage you to read the privacy policy of every website you visit.

2 THE DATA WE COLLECT ABOUT YOU.  

2.1 Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).

2.2 We may collect, use, store and transfer different kinds of personal data about you which We have grouped together as follows:

  1. “Identity Data” includes first name, maiden name, last name, username or similar identifier, marital status, title, date of birth, photographs, job title, national insurance number, age and gender;
  2. “Contact Data” includes billing address, residential address, delivery address, email address, work address, social media handles, telephone numbers and fax number;
  3. “Financial Data” includes bank account details;
  4. “Transaction Data” includes details about payments to and from you and other details of products and services you have purchased from us;
  5. “Technical Data” includes internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, full ‘Uniform Resource Locators’ clickstream to, through and from the Site (including date and time) and other technology on the devices you use to access the Site;
  6. “Profile Data” includes your username and password, purchases or orders made by you, your interests, preferences, feedback and survey responses, products you viewed or searched for; page response times; download errors; length of visits to certain pages; page interaction information (such as scrolling, clicks, mouse-overs and methods used to browse away from the page);
  7. “Usage Data” includes information about how you use the Site, products and services; and
  8. “Marketing and Communications Data” includes your preferences in receiving marketing from us and Our third-parties and your communication preferences.

2.3 We also collect, use and share Aggregated Data such as statistical or demographic data for any purpose. Aggregated Data may be derived from your personal data but is not considered personal data in law as this data does not directly or indirectly reveal your identity. For example, We may aggregate your Usage Data to calculate the percentage of users accessing a specific Site feature. However, if We combine or connect Aggregated Data with your personal data so that it can directly or indirectly identify you, We treat the combined data as personal data which will be used in accordance with this Privacy Policy.

2.4 We may also collect personal data that includes “Sensitive/Special Categories” of personal data, such as medical information.

2.5 If you fail to provide personal data. Where We need to collect personal data by law, or under the terms of a contract We have with you and you fail to provide that data when requested, We may not be able to perform the contract We have or are trying to enter into with you (for example, to provide you with goods or services). In this case, We may have to cancel a product or service you have with Us but We will notify you if this is the case at the time.

3 HOW IS YOUR PERSONAL DATA COLLECTED?.  

3.1 We use different methods to collect data from and about you including through:

(a) Direct interactions. You may give Us your Identity Data, Contact Data and Financial Data by filling in forms or by corresponding with Us by post, phone, email or otherwise. This includes personal data you provide when you:

  1. apply for Our products or services;
  2. register for any of Our events;
  3. create an account on the Site;
  4. subscribe to Our service or publications;
  5. request marketing to be sent to you;
  6. enter a competition, promotion or survey; or
  7. give us some feedback.

(b) Automated technologies or interactions. As you interact with the Site, We may automatically collect Technical Data about your equipment, browsing actions and patterns. We collect this personal data by using cookies, server logs and other similar technologies. We may also receive Technical Data about you if you visit other websites employing Our cookies. Please see Our cookie policy (the “Cookie Policy”) for further details.

(c) Third-parties or publicly available sources. We may receive personal data about you from various third-parties and public sources such as analytics providers, search information providers, advertising networks, technical, payment and delivery services, data brokers or aggregators and publicly available sources. Please Contact Us to find out more about the various third-parties and public sources from which We may receive personal data about you.

4 HOW WE USE YOUR PERSONAL DATA.  

4.1 We will only use your personal data when the law allows us to. Most commonly, We will use your personal data in the following circumstances:

  1. Where We need to perform the contract We are about to enter into or have entered into with you.
  2. Where it is necessary for Our Legitimate Interests (or those of a third-party) and your interests and fundamental rights do not override those interests.
  3. Where We need to Comply with a Legal or Regulatory Obligation.

4.2 Please Contact Us to find out more about the types of lawful basis that We will rely on to process your personal data.

4.3 Generally, We do not rely on consent as a legal basis for processing your personal data other than in relation to sending third-party direct marketing communications to you via email or text message. You have the right to withdraw consent to marketing at any time by Contacting Us.

4.4 Purposes for which we will use your personal data.

(a) We have set out below, in a table format, a description of all the ways We plan to use your personal data, and which of the legal bases We rely on to do so. We have also identified what Our Legitimate Interests are where appropriate.

(b) Note that We may process your personal data for more than one lawful ground depending on the specific purpose for which We are using your data. Please Contact Us if you need details about the specific legal ground We are relying on to process your personal data where more than one ground has been set out in the table below.

Purpose/Activity

Type of data

Lawful basis for processing including basis of Legitimate Interest

To register you as a new customer

(a) Identity Data

(b) Contact Data

Performance of a Contract with you

To process and deliver your order including:

(a) Manage payments, fees and charges

(b) Collect and recover money owed to Us

(a) Identity Data

(b) Contact Data

(c) Financial Data

(d) Transaction Data

(e) Marketing and Communications Data

(a) Performance of a Contract with you

(b) Necessary for Our Legitimate Interests (to recover debts due to Us)

To manage Our relationship with you which will include:

(a) Notifying you about changes to Our terms or Privacy Policy

(b) Asking you to leave a review or take a survey

(a) Identity Data

(b) Contact Data

(c) Profile Data

(d) Marketing and Communications Data

(a) Performance of a Contract with you

(b) Necessary to Comply with a Legal or Regulatory Obligation

(c) Necessary for Our Legitimate Interests (to keep Our records updated and to study how customers use Our products/services)

To enable you to partake in a prize draw, competition or complete a survey

(a) Identity Data

(b) Contact Data

(c) Profile Data

(d) Usage Data

(e) Marketing and Communications Data

(a) Performance of a Contract with you

(b) Necessary for Our Legitimate Interests (to study how customers use Our products/services, to develop them and grow Our business)

To administer and protect Our business and the Site (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data)

(a) Identity Data

(b) Contact Data

(c) Technical Data

(a) Necessary for Our Legitimate Interests (for running Our business, provision of administration and IT services, network security, to prevent fraud and in the context of a business reorganization or group restructuring exercise)

(b) Necessary to Comply with a Legal or Regulatory Obligation

To deliver relevant Site content and advertisements to you and measure or understand the effectiveness of the advertising We serve to you

(a) Identity Data

(b) Contact Data

(c) Profile Data

(d) Usage Data

(e) Marketing and Communications Data

(f) Technical Data

Necessary for Our Legitimate Interests (to study how customers use Our products/services, to develop them, to grow Our business and to inform Our marketing strategy)

To use data analytics to improve the Site and Our products/services, marketing, customer relationships and experiences

(a) Technical Data

(b) Usage Data

Necessary for Our Legitimate Interests (to define types of customers for Our products and services, to keep the Site updated and relevant, to develop Our business and to inform Our marketing strategy)

To make suggestions and recommendations to you about goods or services that may be of interest to you

(a) Identity Data

(b) Contact Data

(c) Technical Data

(d) Usage Data

(e) Profile Data

Necessary for Our Legitimate Interests (to develop Our products/services and grow Our business)

4.5. Marketing. We strive to provide you with choices regarding certain personal data uses, particularly around marketing and advertising.

4.7 Promotional offers from Us.

(a) We may use your Identity Data, Contact Data, Technical Data, Usage Data and Profile Data to form a view on what We think you may want or need, or what may be of interest to you. This is how We decide which products, services and offers may be relevant for you (We call this marketing).

(b) You will receive marketing communications from Us if you have requested information from Us or purchased goods or services from Us or if you provided Us with your details when you entered a competition or registered for a promotion and, in each case, you have not opted out of receiving that marketing.

4.8 Third-party marketing. We will get your express opt-in consent before We share your personal data with any company outside IDS Hub for marketing purposes.

4.9 Opting out.

(a) You can ask us or third-parties to stop sending you marketing messages at any time by following the opt-out links on any marketing message sent to you or by Contacting Us at any time.

(b) Where you opt out of receiving these marketing messages, this will not apply to personal data provided to us as a result of a product/service purchase, product/service experience or other transactions.

4.10 Cookies. You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of the Site may become inaccessible or not function properly. For more information about the cookies We use, please see Our Cookie Policy.

4.11 Change of purpose.

(a) We will only use your personal data for the purposes for which We collected it, unless We reasonably consider that We need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please Contact Us.

(b) If We need to use your personal data for an unrelated purpose, We will notify you and We will explain the legal basis which allows Us to do so.

(c) Please note that We may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.

5 DISCLOSURES OF YOUR PERSONAL DATA.  

5.1 We may have to share your personal data with the parties set out below for the purposes set out in the table in paragraph 4.4 above.

  1. Internal third-parties as set out in paragraph 10.2(a) below.
  2. External third-parties as set out in paragraph 10.2(b) below.
  3. Specific third-parties listed in the table in paragraph 4.4 above.
  4. Third-parties to whom We may choose to sell, transfer, or merge parts of Our business or Our assets. Alternatively, We may seek to acquire other businesses or merge with them. If a change happens to Our business, then the new owners may use your personal data in the same way as set out in this Privacy Policy.

5.2 We require all third-parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow Our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with Our instructions.

6 INTERNATIONAL TRANSFERS.

6.1 Some of Our external third-parties are based outside the USA so their processing of your personal data may involve a transfer of data outside the USA. Such destinations may not have laws which protect your information to the same extent as in the USA.

6.2 Whenever We transfer your personal data out of the USA, We ensure a similar degree of protection is afforded.

7 DATA SECURITY. 

We limit access to your personal data to those employees, agents, contractors and other third-parties who have a business need to know. They will only process your personal data on Our instructions and they are subject to a duty of confidentiality.

8 DATA RETENTION.

8.1 How long will you use my personal data for?

8.2 We will only retain your personal data for as long as necessary to fulfil the purposes We collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

8.3 To determine the appropriate retention period for personal data, We consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorized use or disclosure of your personal data, the purposes for which We process your personal data and whether We can achieve those purposes through other means, and the applicable legal requirements.

8.4 In some circumstances We may anonymize your personal data (so that it can no longer be associated with you) for research or statistical purposes in which case We may use this information indefinitely without further notice to you.

9 YOUR LEGAL RIGHTS.

9.1 Under certain circumstances, you have rights under data protection laws in relation to your personal data.

9.2 If you wish to exercise your rights, please Contact Us.

9.3 No fee usually required. You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, We may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, We may refuse to comply with your request in these circumstances.

9.4 What we may need from you. We may need to request specific information from you to help Us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up Our response.

9.5 Time limit to respond. We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests.